ATR – Administrative Assistant (H/F)

2023-03-29
Full Time

Description

Job Description:

MISSION

We are looking for a responsible Administrative Assistant for a proximity support to both the Human Resources (HR) Director and the Corporate Secretary & General Counsel’s teams. The Administrative Assistant will take an active part in the life of the company through concrete actions and involvement in a service-minded workplace.

ACTIVITIES

The Administrative Assistant will be in charge of a scope of activities covering both HR and Corporate-oriented topics. On top of dealing with the HR Director’s daily schedule, the Administrative Assistant will have a supportive role mainly for the following tasks.

  • Coordination of internal and external meetings (including booking of meeting rooms, orders of catering services, requests for access to the site for external visitors). Amongst key meetings for which support will be required: HR leadership events, Ethics & Compliance committees and specific training sessions lead by the Legal team.
  • Follow-up of ATR GIE/Corporate matters in close collaboration with the Legal department including signatures and filing of confidential documents.
  • Support in first-level accounting duties including the creation of purchase requests and follow-up of orders through the use of dedicated tools (SAP/COUPA).
  • Assistance in daily office needs (including orders of office supplies for teams).
  • Organization and follow-up of travels for the HR Director (booking of flight tickets, hotels, preparation and follow-up of expenses claims), role of advice and guidance in travel arrangements for teams.
  • Support in HR communication initiatives in line with the roadmap: general information campaigns, organization notices, HR newsletters, support in updating the Intranet.
  • Cooperation with Executive and Senior Administrative Assistants to handle requests and queries from ATR’s Top Management.

PROFILE

  • Proven experience as an Administrative Assistant, Secretary, Office Manager
  • Dynamic team player with the ability to integrate quickly into a new team, to build and manage relationships in a trustful manner.
  • Proficiency with the use of Microsoft Office suite (Outlook, Teams, Word, Excel and PowerPoint)
  • Strong organizational skills with the ability to multi-task.
  • Excellent written and verbal communication abilities - fluency in French and working proficiency in English are a must.
  • Rigour (attention to detail), discretion and respect of confidentiality are required qualities.

ATR is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Avions de Transport Regional (ATR) GIE

Contract Type:

Permanent Contract / CDI / Unbefristet / Contrato indefinido

Experience Level:

Professional / Expérimenté(e) / Professionell / Profesional

Job Family:

Administration / Documentation <JF-FA-SA>

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected] .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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